When planning a Christmas party there is a lot to think about. Whether it is a Christmas party with friends, Christmas dinner with colleagues or a Christmas meal with family – you need a Christmas party venue. But what do you need to consider when booking your Christmas party venue? That’s where our Christmas party venue checklist comes in handy.
- The Purpose
What is the purpose of the Christmas get-together? Is it to reconnect with people or is it more of a Christmas party or celebration? In which case, what do you need at the venue? Do you need space for a stage or is an MC needed? Maybe you need a DJ or dancefloor? Perhaps you just want somewhere to sit and eat in private?
- The Culture
What sort of Christmas event are you hosting? Will it be a formal or informal event? What dining preferences will you have? For example, will it be a sit-down three course meal, a buffet or food vans? By knowing this, you can make sure the party venue you choose can meet these needs.
- The Required Functions
What functions will you require at the Christmas party venue? Are you presenting awards or having a keynote speaker for example? In which case there will be tech requirements you have. Based on this, will you need special seating requirements for dining and then dancing?
- The Christmas Event Theme
You need think about the theme of your event and if you need the venue to match that theme. How do you want the theme to be customised for the event? Could it be dialled up dependent on guests and how much they embrace the theme? Can the venue match the theme or your business branding accordingly?
- The Venue Logistics
Take your time to think about the logistics of the venue for your Christmas celebration too. How accessible is the venue? Are there parking facilities or public transport nearby? How close is the venue to the work location? Could a coach transport guests and is parking available for a coach? Does the venue have accommodation if required?
- The Budget
Think about the budget you have available for the Christmas celebrations. Can you afford the venue and catering, decorations and a DJ for example? Are any of these things included with the hire of the venue? What does the venue hire cover? Are there any unexpected costs you need to be aware of?
When looking for the perfect venue for your Christmas event, it can feel overwhelming. Why not contact our team for our venue sourcing services. We can help find the perfect venue for your event. Our team can help with negotiations, venue dressing, suppliers and more. Call our event planning specialists now to find out more.